Channel Monitoring Project
Last updated: 03 / August / 2025

1. Who we are

Channel Monitoring Project is a UK-based not-for-profit company limited by guarantee. We monitor and document Channel crossings to protect life and rights at sea.

Company number: 16260476
Registered in: England and Wales
Registered address: 1 Blossom Yard, Fourth Floor, London, E1 6RS
Contact email: ChannelMonitoringProject@Proton.me

2. What personal data we collect and why

We collect and process personal data only where necessary and with care.

a) Volunteer Application Form

We collect information such as your name, email address, relevant skills or experience, and your reason for applying.
We use this information only to assess and contact you about volunteering opportunities.

Legal basis: Legitimate interest (assessing volunteer applications).
We do not share this data with third parties.

b) Contact Form

We collect your name, email, and any message you send us via the form.
This is used only to respond to your inquiry.

Legal basis: Legitimate interest (responding to enquiries).
We do not use this information for any marketing or unrelated purposes.

c) Mailing List (if applicable in future)

If you subscribe to a mailing list, we will collect your name and email address for the purpose of sending you occasional updates.

Legal basis: Consent. You can unsubscribe at any time.

d) Cookies and analytics

We may use cookies for basic website functionality and anonymous analytics. If we begin using cookies for tracking or advertising, we will request explicit consent via a cookie banner.

3. How we store and protect your data

  • Your data is stored securely and only accessible to authorised members of our team.
  • We use SSL (https) to encrypt your connection to our website.
  • We do not share your data with third parties unless legally required.
  • We do not transfer your data outside the UK/EEA without appropriate safeguards.

4. How long we keep your data

  • Volunteer applications: kept for up to 12 months, then securely deleted.
  • Contact form submissions: kept for up to 6 months.
  • Mailing list data: kept until you unsubscribe.

5. Your rights under UK GDPR

You have the right to:

  • Request a copy of the personal data we hold about you
  • Ask us to correct inaccurate data
  • Request deletion of your data
  • Object to or restrict certain types of processing

To exercise your rights, email us at: ChannelMonitoringProject@Proton.me

If you’re unhappy with our handling of your data, you can lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk

6. Third-party services

We may use GDPR-compliant third-party tools to collect or process data (e.g. Google Forms, Airtable, email providers). These are covered under data processing agreements and used only as needed to carry out our activities.

7. Changes to this policy

We may update this privacy policy. The latest version will always be available on our website.

The Channel Monitoring Project Ltd is a private company limited by guarantee, registered in England and Wales (No. 16260476).
Registered office 1 Blossom Yard, Fourth Floor, London, E1 6RS.